Title: Maintenance Administrative Assistant
Reports to: Maintenance Coordinator
Job Location: 3408 ENTERPRISE AVENUE - VALPARAISO, IN
Job Summary: Responsible for assisting the maintenance coordinator with daily tasks and clerical duties. The position may include local travel.
Essential Functions and Responsibilities:
- Maintain a professional office environment and promote a positive image for the company
- Process daily paperwork
- Assist with billing/invoicing
- Answer/return phone calls, take accurate messages, and transfer calls to the appropriate person in an efficient manner
- Create and maintain filing systems, both electronic and physical
- Operate standard office equipment including multi-line telephone system, copier/printer/fax machine, postage machine, computer, and calculator
- Prepare communications – such as memos, emails, reports, etc.
- Provide polite and professional communication
- Use personal vehicle to perform company business when necessary
- Perform other office/administrative duties as assigned by supervisor
- Follow guidelines set out in the 1st American Management Co., Inc. employee handbook
Education and/or Experience:
- High School Education or Equivalent
Skills:
- Computer literacy – basic knowledge of Microsoft Office products
- Oral and written communication skills
- Proofreading
- Customer Service
- Organization
- Time Management
